word gallery I/S collects, registers and processes personal data in keeping with the General Data Protection Regulation as implemented in Danish law.

What personal data are collected?

word gallery I/S collects, registers and processes the following personal data:
name, email address, telephone number.

How are personal data collected?

Via e-mail or via instructions received from customers, for example contact details listed in project related localization kits.

What are personal data used for?

Personal data are used for communication with clients and other partners with whom word gallery I/S has established collaboration.
In connection with translation jobs, personal data may form part of texts that are processed electronically on behalf of, and following specific instructions from, data controlling clients.

How are personal data stored?

Personal data are stored in project related folders. Emails are stored in Outlook PST files or kept in project related files received from customers. The folders and files are stored in Dropbox.

The personal data can also be stored on a mobile phone.

For how long are personal data kept?

Project related emails and files are archived as a project related ZIP file within a week after delivering the final project. We delete ‘archived’ projects every 3 months, but deleted files can be recovered from Dropbox within 120 days after deletion. After the 120 day period the files are permanently deleted by Dropbox.

Non-project related data received via emails are once a year archived to a separate Outlook PST file that will be saved for a year.

Contact details are kept as long as collaboration with the people concerned continues. The details are reviewed annually.

All mails received are stored locally and deleted from our mail providers servers as soon as they are downloaded.

Sharing personal data with third parties

We do not share any data with third parties except for the purpose of saving project related information on Dropbox.

Right to be informed, right to rectification, and right to deletion of personal data

You have the right to know which information word gallery I/S has registered about you, and to have this information updated or deleted. If you wish to exercise any of these rights, please use the contact details listed below.

Contact details

Contact: Johnny Speiermann
Address: Grønnevej 10, 4600 Køge, Denmark
Mail: johnny  @  wordgallery.dk
Phone: +45 31 61 46 64
CVR: DK26161835

word gallery I/S
Grønnevej 10
DK-4600 Køge

Mobile: +45 31 61 46 64

VAT Number: DK26161835

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